Awarded Tenders & Contracts

 

LIST OF AWARDED TENDERS

NAKURU RURAL WATER AND SANITATION COMPANY LIMITED

SUMMARY OF PROCUREMENT PROCEEDINGS F/Y: 2023-2024.

NAKURU RURAL WATER AND SANITATION COMPANY LIMITED

 

SUMMARY OF PROCUREMENT PROCEEDINGS F/Y: 2023-2024.

 

Procuring Entity:      Nakuru Rural Water and Sanitation Company.

Financial Year:         2024-2025.

Tender/Quotation No: NRW/03/2023-2024.

Description of the Tender: Supply and delivery of cold-water meters.

Requisition No: 4707

Procurement method: Open Tender

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Procurement Stage Indicators Information on Indicators (fill as appropriate)
1 Invitation and Tender opening Tender Invitation/advertisement date 21st /05/2024.
Tender closing/opening date 4th /06/ 2024
Number of bidding document issued

 

 Nil
Number of bids received 6
Names of tender opening committee members – John Okioga -Chairperson

-Roseline Chepkorir – Secretary

-Peris Odhiambo -Member
Number of bidders present 9
2 Tender evaluation Evaluation committee

 

 

 

 

 

 

 

 

  

Names of the tender evaluation committee members

 -Florence M. Wambui-Chairperson

-Elizabeth Langwech- Secretary

-Gilbert Chelule- Member
Specify consultants/external experts involved in evaluation if any Name N/A
Profession N/A
Organization N/A
Number of bids evaluated

 

 6
An extract of the evaluation criteria*

 

 Annexed
Number of bids passed preliminary evaluation

 

 4
Number of bids passed technical evaluation stage

 

 2
Name of the recommended/successful bidder and the price Rehoboth business ventures
Date evaluation was concluded 17th /6/2024
Date evaluation report was forwarded/submitted to the head of procurement function 17th /6/2024
3 Procurement professional opinion Date the professional opinion was issued 18th /6/2024
4 Tender Award Date of approval/rejection of the award 1st /8/2024
5 Notification of award Date the notification to award a tender was sent 1st/8/2024
6 Contract execution Date the contract was signed 16th/08/2024

 

Prepared By: Head of Procurement Function         

Date: 29/08/2024.                    

Appendix:

NAKURU RURAL WATER AND SANITATION COMPANY LTD

P.O BOX 386-20100 NAKURU, KENYA

 

Tender No: NRW/03/2023-2024.

Tender Name: Supply and delivery of cold-water meters.

Preliminary Evaluation and Mandatory Requirements

No Requirements Bid 1 Bid 2 Bid 3 Bid 4 Bid 5 Bid 6 Bid 7
1.      Must submit a copy of valid Certificate of Incorporation/Registration.
2.      Attach pin certificate.
3.      Attach valid tax compliance/Exception certificate.
4.      Business company profile.
5.      National ID’S/Passports of the Directors/owners of the business.
6.      Copies of annual returns, filed by limited companies, the business names for business names (sole trader and partnerships, and a stamped receipt which bears the accounts stamp from the registrar of companies/societies; CR12, Partnership Deed.
7.      Must submit a duly signed and stamped/sealed Tender Securing Declaration Form in the format provided.
8.       Copy of beneficial ownership declaration.
9.      Entire document must sequentially be paginated.
10.   Must fill the price schedule/BOQ in the format provided.
11.   Must fill the form of tender in the format provided and instructions provided.
12.   Must duly filled up confidential business questionnaire in the format provided.
13.   Must fill the anti-corruption in the format provided.
14.   Must fill the debarment form in the format provided.
15.   Must fill the Code of ethics form and in the format provided.
16.   Must fill the Tenderers information form in the format provided.
17.   Valid Authorized Power of Attorney for the specific tender.
18.   Tender security in form of unconditional bank guarantee from reputable commercial bank absolute figure of Kshs 250,000.00 (Kenya shillings five hundred thousand only)
19.   Audited Accounts for 3 years (2021-2023) F/Y.
20.   Valid business permit.
21.   Meter sample must be provided.
22.   At this stage, the tenderers submission will either be responsive non  responsive.

The non- responsive submission will be eliminated from the entire evaluation process and will

not be considered further.

 

 

 

MANDATORY COLD WATER METER TECHNICAL SPECIFICATIONS

 

Technical Requirement Description  Bid 1 Bid 2 Bid 3 Bid 7
Required  

Certificates

 Type approval certificate: Either according to EN ISO 4064: 2014, or OIML R49:2013, MID  2014/32/EU-to be provided during delivery. 

Manufacturer’s authorization to sell, 

KEBS authorization certificate for the specific batch to supply (MUST).
Communication mode AMR enabled for remote connectivity and smart meter reading
Meter Type  Velocity type 
Class of Meter  Class R >200 and above, Accuracy class 
Sizing of Meter  DN 15 

Both the inlet and outlet are threaded and same size and on the same axis to ease connection to pipes via connectors. 

The corresponding fixed set of dimensions to BS  5728/1, ISO 4064 – 1: 2014
External Case Bolts Meter liners made of brass, meter seals made of rubbers material, meter casing-co-polymers, bolts and nuts mad of food grade stainless steel material
Dial type  Circular, with straight reading (M3), in a transparent capsule, Dry dial (protective propylene glycol or glycerin)- dial not in contact with water flowing
counter  Temper proof glass with thickness of 5mm, scratch resistant, clockwise resistant, with multiplier scale in factors, 
Metrological  

requirements

 Qs = Starting Flow rate. 

DN Mm 15 Max length of  

meter &  

connector 

L Mm 110 250mm Q3 m³/h 2.5 

Q3/Q1 R 250 

Qs m³/h <6 

Q1 m³/h 0.01562 

Q2 m³/h 0.025

Q4 m³/h 3.125

 

NARUWASCO COLD WATER METERS TECHNICAL SPECIFICATIONS

Metrological  

requirements

 DN  mm  20  Max  

length of  

meter &  

connector

 Bid 1 Bid 2 Bid 3 Bid 7
L  mm  260  350 mm
Q3  m³/h  4
Q3/Q1  R  160
Qs  m³/h  < 2
Q1  m³/h  0.025
Q2  m³/h  0.04
Q4  m³/h  7.875
Metrological  

requirements

 DN  mm  25  Max  length of  meter &  

Connector
L  mm  260  400 mm
Q3  m³/h  6.3
Q3/Q1  R  200
Qs  m³/h  20
Q1  m³/h  0.03975
Q2  m³/h  0.063
Q4  m³/h  7.875
 

 

 

Technical Requirement Description Bid 1 Bid 2 Bid 3 Bid 7
Accuracy class and maximum permissible  error (MPE) Accuracy class 2 water meters 

The water meter shall be designated as accuracy class 2. The Maximum Permissible Error (MPE) for the upper flow rate zone (Q2 ≤ Q ≤ Q4) shall be ±2 %, (for temperatures from 0.1 °C to 30 °C and ±3 % for temperatures greater than 30 °C). 

The MPE for the lower flow rate zone (Q1 ≤ Q  <Q2) shall be ±5 % regardless of the  

temperature range.
Tightness,  

pressure, and temperature 

resistance

 Meters are watertight,  

Working pressure PN16 

Test pressure 2.5 x meter PN 

Temperature range cold water meter 500 C
Rotary piston and Meter PH Smoothly finished with thrust rollers 

PH 6.5 – 8.5


UWASCO COLD WATER METERS TECHNICAL SPECIFICATION

technical Requirement Description  Bid 1 Bid 2 Bid 3 Bid 7
Material  

Requirement

 The material should be resistant to normal exposures, 

The meter body shall be UV stabilized co polymer, NOT plastic. 

The meter body material to be specified in the brochure clearly. 

The water meter shall be threaded. The meters shall be supplied complete with a set of connectors that are made of copper alloy or equivalent material resistant to corrosion, rust, and damage due to shock or vibration.

The connectors shall be threaded to the correct male size, comprising cap nuts, linings, and fiber sealing washers. The meter linings shall have adequate provisions to safeguard against tampering.
Additional  

Technical  

Requirement

 All meters shall be provided with effective inlet strainers, close fitting and designed for easy removal. Inlet strainers shall be of nickel-plated copper, stainless steel or other materials having satisfactory characteristics. 

All meters shall be delivered calibrated, 

The meter is permanently sealed to avoid tampering 
Non-return  

Valve

 The meter shall have inbuilt Non – Return Valve to reduce the risk of water meter reversal fraud.
Marks and  

Inscriptions

 Direction of flow by means of an arrow should be shown on the body and easily visible under all circumstances, 

Nominal diameter 

Nominal Flow rate value – Q3 

Class ratio Q3/Q1 

Temperature class 

Serial Numbered 

Unit of Measurement 

Maximum Admissible pressure (MAP) 

Name or trademark of the manufacturer Year of manufacture
Engraving  Must be ENGRAVED NARUWASCO + Serial number on side reduce the chance of theft. Failure to engrave shall lead to automatic disqualification

 

 

Technical Requirement Description  Bid 1 Bid 2 Bid 3 Bid 7
Additional  

Non-Technical Requirements

 Warranty: The minimum warranty period shall be two years. The supplier must produce a warranty document that shall be signed upon acceptance. 

The water meter manufacturer must guarantee that the meter will perform at its optimum accuracy throughout its lifespan with only the removal of silt. 

Manuals: Maintenance & Installation manuals and data sheets (in English) shall be provided.
Testing  Before authorizing payments and upon delivery after the award of contract, the company will be sampling 10% of the meters at random. A batch will be considered as failed if one or more meters do not comply with the established technical specifications or have failed the tests.  Under these circumstances, the specific batch of meters has to be rejected. A random batch of 5% in every batch of 100 meters will be selected by a representative of the NARUWASCO’s technical department. 

The tests must be conducted by a Kenya National Accreditation Service (KENAS) Accredited Meter Testing Laboratory such as KEBS

The costs for testing shall be taken over by the supplier. Furthermore, the supplier has also to bear the costs for replacement if rejected.
Sample  The bidders must submit one (1) non-returnable sample of a meter during delivery of the tender clearly labelled SAMPLE Must be provided (non-returnable).  

DN 15- 1 meter

 

NAKURU RURAL WATER AND SANITATION COMPANY LIMITED

SUMMARY OF PROCUREMENT PROCEEDINGS F/Y: 2023-2024.

NAKURU RURAL WATER AND SANITATION COMPANY LIMITED

SUMMARY OF PROCUREMENT PROCEEDINGS F/Y: 2023-2024.

Procuring Entity: Nakuru Rural Water and Sanitation Company.

Financial Year: 2024-2025.

Tender/Quotation No: NRW/04/2023-2024.

Description of the Tender: Supply and delivery of smart water meters.

Requisition No: 4707

Procurement method: Open Tender

Download :      View

Procurement Stage Indicators Information on Indicators (fill as appropriate)
1 Invitation and Tender opening Tender Invitation/advertisement date 21/05/2024.
Tender closing/opening date 4/06/2024
Number of bidding document issued Nil
Number of bids received 4
Names of tender opening committee members -John Okioga-Chairperson

– Roseline Chepkorir – Secretary

– Peris Odhiambo – Member
Number of bidders present 9
2 Tender evaluation Evaluation committee

 

 

 

 

 

 

 

 

  

Names of the tender evaluation committee members

 -Florence M. Wambui-Chairperson

-Elizabeth Langwech – Secretary

-Gilbert Chelule – Member
Specify consultants/external experts involved in evaluation if any Name N/A
Profession N/A
Organization N/A
Number of bids evaluated 4
An extract of the evaluation criteria* Annexed
Number of bids passed preliminary evaluation 2
Number of bids passed technical evaluation stage 2
Name of the recommended/successful bidder and the price Smart People Africa
Date evaluation was concluded 17/6/2024
Date evaluation report was forwarded/submitted to the head of procurement function 17/6/2024
3 Procurement professional opinion Date the professional opinion was issued 18/6/2024
4 Tender Award Date of approval/rejection of the award 1/8/2024
5 Notification of award Date the notification to award a tender was sent 1/8/2024
6 Contract execution Date the contract was signed /08/2024

 

 

Prepared By: Head of Procurement Function       Sign:     Date: 29/08/2024.               

 

 

 

 

 

NAKURU RURAL WATER AND SANITATION COMPANY LTD

P.O BOX 386-20100 NAKURU, KENYA

Tender No:NRW/04/2023-2024.

Tender Name: Supply and delivery of smart water meters.

Preliminary Evaluation and Mandatory Requirements

No Requirements Bid 1 Bid 2 Bid 3 Bid 4 Bid 5 Bid 6 Bid 7
1.     Must submit a copy of valid Certificate of Incorporation/Registration.
2.     Attach pin certificate.
3.     Attach valid tax compliance/Exception certificate.
4.     Business company profile.
5.     National ID’S/Passports of the Directors/owners of the business.
6.     Copies of annual returns, filed by limited companies, the business names for business names (sole trader and partnerships, and a stamped receipt which bears the accounts stamp from the registrar of companies/societies; CR12, Partnership Deed.
7.     Must submit a duly signed and stamped/sealed Tender Securing Declaration Form in the format provided.
8.      Copy of beneficial ownership declaration.
9.     Entire document must sequentially be paginated.
10.  Must fill the price schedule/BOQ in the format provided.
11.  Must fill the form of tender in the format provided and instructions provided.
12.  Must duly filled up confidential business questionnaire in the format provided.
13.  Must fill the anti-corruption in the format provided.
14.  Must fill the debarment form in the format provided.
15.  Must fill the Code of ethics form and in the format provided.
16.  Must fill the Tenderers information form in the format provided.
17.  Valid Authorized Power of Attorney for the specific tender.
18.  Tender security in form of unconditional bank guarantee from reputable commercial bank absolute figure of Kshs 500,000.00 (Kenya shillings five hundred thousand only)
19.  Audited Accounts for 3 years (2021-2023) F/Y.
20.  Valid business permit.
21.  Meter sample must be provided.
22.  At this stage, the tenderers submission will either be responsive non  responsive.

The non- responsive submission will be eliminated from the entire evaluation process and will

not be considered further.

 

 

 

MINIMUM SPECIFICATIONS REQUIREMENTS FOR SMART COLD-WATER METERS

Features Requirements Bid 8 Bid 9 Bid 10
General Specifications
Measurement units M3
Customizable to pre-pay and non- pre-pay mode Ability to customize locally by utility administrator to pre-paid and non-prepaid

Mode
One Central point of command for a range of meters Ability to be configured from one central point of command for a range of

meters already installed in

the field.
GIS Ability to send/log GPS data alongside other data i.e. amount used, credit balance,

and volume dispensed, date and time etc.
Meter type Ultrasonic Flow Meter
Prepaid Ability to be configured to be

prepaid and non-prepaid
Valve Control Automatic valve controlling
Protection level: IP68
Temper Proof and Alerts Anti-Tamper protection,

including Magnetic Antitamper,

Notification on SMS and emails alert on temper detection
Material: Copolymer
Battery life, longevity and guarantees
Battery Capacity/Life: Up-to 8 years (transmission

once a day)
Guarantee on battery life Guarantee of battery life of 8

Years
Software and Integration The meter must seamlessly integrate with Naruwasco ERP
Software Payment: Free
Platform Web/cloud-based

Application

 

Features Requirements Bid 8 Bid 9 Bid 10
Customizability and configurations Easy to customizable and

configure through GUI
Integrations with other systems The meter must seamlessly integrate with Naruwasco ERP and GIS system
Reports Can output reports in CSV,

XLSX, XLS, PDF formats
Customer Interface Unit
Consumer Interface The meter software must integrate with Naruwasco Self-service portals (Web, Mobile, USSD)   to enable customers access  details such as : water usage, credit balances, and get statistics through mobile based applications and

online self-service portal
Payment platforms Mobile payment modes; M- PESA, Airtel, and any other

available in Kenya
Dashboards Real time Dashboards
Admin Monitoring, Management

and control
Admin control Ability to turn on and off from remote online

application,
Admin Monitoring and Management Admin ability to check battery status, Lora WAN

/NBIoT status, to switch tariff

and consumer category
Prepayment balance Administrators can monitor output the prepayments

balance, amount spent, and

volume consumed at any time.
Remote Access Ability to remote access the

meter for turning on/Off,
Remote Customization and upgrade Ability to customize configure, query, update and upgrade the meter remotely
Communication Long Range communication via IoT (Lora WAN, NB-IOT,

Sigfox) – specify communication method
Standards and certifications EU Standards
Meter specifications from the

Manufactures

 Meter specifications by the manufacturer facilitated
Abilities of the meter from the manufacturer The meter specific abilities from the manufactures in form of catalogue or brochure

Facilitated

 

Technical Requirement Description Bid 8 Bid 9 Bid 10
Communication mode AMR enabled for remote connectivity and smart meter reading. The meter be accompanied by Smart Mobile app that have OCR capability and able to read QR code.
Meter Type Ultrasonic flow meter
Class of Meter/Accuracy Class R 200 and above for DN 15 and R 160 for DN 25 – DN 80
Sizing of Meter Both the inlet and outlet are threaded and same size and on the same axis to ease connection to pipes via connectors.

The corresponding fixed set of dimensions to BS 5728/1, ISO 4064 – 1: 2014
External Case Bolts Meter liners made of brass for DN 25 – DN 80, meter seals made of rubbers material and meter casing-co-polymers for DN 15, bolts and nuts made of food grade stainless steel material
Dial type Circular, with straight reading (M3), in a transparent capsule, Dry dial (protective propylene glycol or glycerin)- dial not in contact with water flowing
Counter Temper proof glass with thickness of 5mm, scratch resistant, clockwise resistant, with multiplier scale in factors.
DN      
L
Q3
Q3/Q1
Qs
Q1
Q2
Metrological requirements Qs = Starting Flow rate.
DN Mm 15 Max length of meter & connector
L Mm 110 250mm
Q3 m³/h 2.5
Q3/Q1 R 250
Qs m³/h <6
Q1 m³/h 0.01562
Q2 m³/h 0.025

 

 

Q4 m³/h 3.125
Metrological

Requirements

 DN mm 20 Max length of meter & connector
L mm 260 350 mm
Q3 m³/h 4
Q3/Q1 R 160
Qs m³/h < 2
Q1 m³/h 0.025
Q2 m³/h 0.04
Q4 m³/h 7.875
Metrological requirements DN mm 25 Max length of meter & connector
L mm 260 400 mm
Q3 m³/h 6.3
Q3/Q1 R 200
Qs m³/h 20
Q1 m³/h 0.03975
Q2 m³/h 0.063
Q4 m³/h 7.875
Accuracy class and maximum permissible error (MPE) Accuracy class 2 water meters

The water meter shall be designated as accuracy class 2. The Maximum Permissible Error (MPE) for the upper flow rate zone (Q2 ≤ Q ≤ Q4) shall be ±2 %, (for temperatures from 0.1 °C to 30

°C and ±3 % for temperatures greater than 30

°C).

The MPE for the lower flow rate zone (Q1 ≤ Q

<Q2) shall be ±5 % regardless of the temperature range.
Tightness, pressure, and temperature resistance Meters are watertight, Working pressure PN16

Test pressure 2.5 x meter PN

Temperature range up to 500 C
Rotary piston and Meter PH Smoothly finished with thrust rollers

PH 6.5 – 8.5

 

 

Material Requirement The material should be resistant to normal exposures,

The meter body shall be UV stabilized co- polymer, NOT plastic.

The meter body material to be specified in the brochure clearly.

The water meter shall be threaded. The meters shall be supplied complete with a set of connectors that are made of copper alloy or equivalent material resistant to corrosion, rust, and damage due to shock or vibration. The connectors shall be threaded to the correct male size, comprising cap nuts, linings, and fiber sealing washers. The meter linings shall have adequate provisions to safeguard against tampering.
Additional Technical Requirement All meters shall be provided with effective inlet strainers, close fitting and designed for easy removal. Inlet strainers shall be of nickel-plated copper, stainless steel or other materials having satisfactory characteristics.

All meters shall be delivered calibrated,

The meter is permanently sealed to avoid tampering
Non-return Valve The meter shall have inbuilt Non – Return Valve to reduce the risk of water meter reversal fraud.
Marks and Inscriptions Direction of flow by means of an arrow should be shown on the body and easily visible under all circumstances,

Nominal diameter

Nominal Flow rate value – Q3 Class ratio Q3/Q1 Temperature class

Serial Numbered Unit of Measurement

Maximum Admissible pressure (MAP)

Name or trademark of the manufacturer Year of manufacture
Engraving Must be ENGRAVED NARUWASCO + Serial number on top of dial to reduce the chance of theft. Failure to engrave shall lead to automatic disqualification

 

Additional Non-Technical Requirements Warranty: The minimum warranty period shall be two years. The supplier must produce a warranty document that shall be signed upon acceptance.

The water meter manufacturer must guarantee that the meter will perform at its optimum accuracy throughout its lifespan with only the removal of silt.

Manuals: Maintenance & Installation manuals and data sheets (in English) shall be provided.
Sample The bidders must submit one (1) non-returnable sample of a meter during delivery of the tender clearly labelled SAMPLE Must be provided (non-returnable).

DN 15-                                            1Nr. Meter

 

 

NAKURU RURAL WATER AND SANITATION COMPANY LIMITED

SUMMARY OF PROCUREMENT PROCEEDINGS F/Y: 2022-2023.
Procuring Entity:    Nakuru Rural Water and Sanitation Company.

Financial Year:       2022-2023.

Tender/Quotation No: NRW/02/2022-2023.

Description Of the Tender: Supply and Delivery of Cold-Water Meter, HDPE Pipes and Fittings for Last Mile Connectivity in Kasarani, Kaloleni and Matuiku Areas of Elburgon Township.

Requisition No:      3240

Procurement method: Open Tender
Item No.  Item Description Download Tender Document
NRW/02/2022-2023. Supply and Delivery of Cold-Water Meter, HDPE Pipes and Fittings for Last Mile Connectivity in Kasarani, Kaloleni and Matuiku Areas of Elburgon Township. Tender Document for Supply and Delivery of Water Meters HDPE Pipes and Fittings for Elburgon Township

Download Tender Award Proceedings:   Download 

 

NAKURU RURAL WATER AND SANITATION COMPANY LIMITED

SUMMARY OF PROCUREMENT PROCEEDINGS F/Y: 2022-2023.
Procuring Entity:   Nakuru Rural Water and Sanitation Company.

Financial Year:      2022-2023.

Tender/Quotation No: NRW/01/2022-2023.

Description Of the Tender: Provision of labour for last mile connectivity at Kasarani, Kaloleni and Matuiku areas of Elburgon township.

Requisition No:        2745

Procurement method: Open Tender
Item No.  Item Description Download Tender Document
NRW/01/2022-2023. Provision of labour for last mile connectivity at Kasarani, Kaloleni and Matuiku areas of Elburgon township. Tender Document  for Provision of labour for last mile connectivity at Kasarani, Kaloleni and Matuiku areas of Elburgon township.

 

Download Tender Award Proceedings: Download 

NAKURU RURAL WATER AND SANITATION COMPANY LIMITED

SUMMARY OF PROCUREMENT PROCEEDINGS F/Y: 2022-2023.
Procuring Entity:    Nakuru Rural Water and Sanitation Company.

Financial Year:       2022-2023.

Tender/Quotation No: NRW/TND/05/2022-2023.

Description of the Tender: Construction of Mutirithia Water Supply and Sanitation Project.

Requisition No:      2966

Procurement method: Open Tender
Item No.  Item Description Download Tender Document
NRW/TND/05/2022-2023. Construction of Mutirithia Water Supply and Sanitation Project. Tender Document  for Provision of labour for last mile connectivity at Kasarani, Kaloleni and Matuiku areas of Elburgon township.

 

Download Tender Award Proceedings: Download 

 

NAKURU RURAL WATER AND SANITATION COMPANY LIMITED

SUMMARY OF PROCUREMENT PROCEEDINGS F/Y: 2020-2021

Download Award Proceedings:  Tender Award List Financial FY: 2020-2021

  Download 

 

 

 

 

 

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